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Business Writing

Effective Business Writing

Working toward better business writing leads in many directions. At first, you may find that old habits arc hard to slip out of. You also may find that when you try to improve your writing, it will take you longer to write even routine letters. You still may be tempted to use jargon and clichés. You may become frustrated as you stare at a blank computer screen or as you fill your wastebasket with crumpled paper. Do not despair! Writing is hard work, but the quality of the final product is the key to greater rewards.

The following list is a summary of the most important points discussed in this post. Make it a habit to read through the list to incorporate these techniques whenever you practice writing.

1. Keep your writing clear, concise, and simple.

2. Choose your words carefully.

3. Be natural.

4. Keep off clichés, jargon and furor words.

5. Do not use passive constructions, use active verbs.

6. Avoid qualifiers, take a stand and make a commitment.

7. Use familiar words-plain English.

8. Be specific: avoid vagueness.

9. Eliminate redundant expressions.

10. Keep your audience in mind.

Business Writing Style

After the grammatical correctness, the biggest problem of business writing is  achieving an appropriate business style. A sure sign of an inexperienced writer, in tact, is the obvious attempt to sound too “businesslike.”

As per your request please find enclosed herewith a check in the amount of $16.49.

Such expressions as “herewith” and “as per” contribute nothing to the message while making the letter sound stilted and stiff.

The first step, then, to  successful business writing correspondence is to relax. While business letters will vary in tone from familiar to formal, they should all sound natural. Within the limits of Standard English, of course, you should try to say things in a “regular” way:

As you requested, I am enclosing a check for $16.49.

If you resist the temptation to sound businesslike, you will end up being more business-minded. The second version of our sample sentence is not only more personal and friendly; it is also more efficient. It uses fewer words, taking less time to write and prepare as well as to read and comprehend.

With this initial piece of advice in mind, review the following list of words and expressions. Then plan to eliminate these terms from your business writing vocabulary.